Can anyone help me out what's the difference between 1) users set rules from outlook to forward all mails to private yahoo.com (ex) 2) use Exchange to configure delivery option to forward emails to private yahoo.com contact (ex) THANK YOU!

Major difference 1) managed my users in their responsibility 2) Managed by Exchange Administrator With kind regards Krystian Zieja http://www.projectnenvision.com Follow me on twitter My Blog

On Sun, 3 Apr 2011 02:34:56 +0000, Krystian.Zieja wrote: >Major difference > >1) managed my users in their responsibility And the message arrives at the other e-mail system using the Exchange user's e-mail address. >2) Managed by Exchange Administrator The message arrives at the other e-mail system using the ORIGINAL sender's e-mail address. Depending on whether SPF or SenderID is used by the receiving system the "Managed by Exchange Administrator" e-mail may be rejected, or just dropped, by the receiving system becasue it will fail SPF (and may fail SenderID) validation. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP

Thank you for helping me out. >Major difference > >1) managed my users in their responsibility >And the message arrives at the other e-mail system using the Exchange >user's e-mail address. So, another question: what's the difference between 1) users set rules from outlook to forward all mails to private yahoo.com (ex) 2) users click froward to forward emails out to private yahoo.com (ex) I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that. Is there good reason not to allow uses to forwarding emails out iwith outlook rules from Exchange side or just political reason? If I block users' forwarding email out by using outlook rules, that means that it blocked all no matter users forward one email out or all mails out through outlook rules? Thank you.

It just comes under compliance, and depends upon organisation need. If you want to blok this you can do it from remote domain setting in exchange 2010/2007. By Default automatic forwarding is blocked in Exchange 2007 for outlook clients. Please refer below section from KB article (http://technet.microsoft.com/en-us/library/aa996309(EXCHG.80).aspx). See below section in KB article. Allow automatic forward A client e-mail program may have a rule set to automatically forward particular messages to another e-mail address. If you select this option, automatic forwards are sent to the remote domain. By default, this option isn't selected and automatic forwards aren't sent to any recipient in any remote domain Anil

On Mon, 4 Apr 2011 14:01:08 +0000, Bodana wrote: >Thank you for helping me out. >>>Major difference >>>1) managed my users in their responsibility >>And the message arrives at the other e-mail system using the Exchange >>user's e-mail address. >So, another question: what's the difference between 1) users set rules from outlook to forward all mails to private yahoo.com (ex) 2) users click froward to forward emails out to private yahoo.com (ex) Well, the bigggest difference is that #1 is what is known as "unconcious disclosure" and you can control whether or not that message ever leaves your organization. #2 would be a willful violation of policy and would be grounds for whatever disiplinary action your company deems appropriate. >I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that. That's easy enough to do. >Is there good reason not to allow uses to forwarding emails out iwith outlook rules from Exchange side or just political reason? Sure. It's called "policy". It's not "politics". Does the company have a policy that prohibits the fowarding of e-mail to other e-mail systems> If not, then don't do anything to prevent it. >If I block users' forwarding email out by using outlook rules, that means that it blocked all no matter users forward one email out or all mails out through outlook rules? Thank you. Only the e-mail that has the MAPI property that says it's been AUTO-forwarded will be affected. So, yes, it will affect all such e-mail. You can make exceptions for specific domains, but you can't apply the exception to an individual or group -- it's all or nothing. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP

Hi Rich, Thank you for your detailed explanation. >>I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that. >That's easy enough to do. Can you help me out how?

On Tue, 5 Apr 2011 14:29:12 +0000, Bodana wrote: >Thank you for your detailed explanation. >>I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that. >That's easy enough to do. Can you help me out how? Find the Remote Domain named "Default" and uncheck the box labeled "Allow automatic forward". --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP

Hi, You could use this command to do it. Set-RemoteDomain -Identity Default -AutoForwardEnabled:$False -AutoReplyEnabled:$False More information about “Set-RemoteDomain” http://technet.microsoft.com/en-us/library/aa997857.aspx Please remember to click Mark as Answer on the post that helps you, and to click Unmark as Answer if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

>Find the Remote Domain named "Default" and uncheck the box labeled >"Allow automatic forward". If I disable "Allow automatic forward", will messages be forwarded if we use Exchange to configure delivery option to forward emails to private yahoo.com contact (ex)? Thank you very much!

Yes.James Chong MCITP | EA | EMA; MCSE | M+, S+ Security+, Project+, ITIL msexchangetips.blogspot.com

On Wed, 6 Apr 2011 19:46:08 +0000, Bodana wrote: >>Find the Remote Domain named "Default" and uncheck the box labeled >"Allow automatic forward". > >If I disable "Allow automatic forward", will messages be forwarded if we use Exchange to configure delivery option to forward emails to private yahoo.com contact (ex)? Yes, they will. The "automtic forward" checks for a MAPI property on the message that's set by the Outlook inbox rule. Exchange doesn't really foreward e-mail, it redirects it. Redirection preserves the original sender's address while a forward replaces the sender's address with the address of the mailbox doing the forwarding. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP